10.3 Records Management

10.3

Records Management

Last Update Approved: November, 14, 2013

Edited/Revised: July 8, 2015

Revised Effective: August 7, 2015

Department/Unit heads are responsible for the maintenance and retention of records for their functional area.

Middle Georgia State University (MGA) utilizes electronic records in many of its functional areas. This movement to electronic records is prevalent within the USG as evident in that the USG Business Procedures Manual section 12 for Protection and Security of Records has been superseded by the Information Technology Handbook Section 5.

The Georgia Records Act is applicable to the records of Middle Georgia State University.

The following is a summary of primary custodians.

Accounting Records                        Controller

Faculty Records                               VP of Academic Affairs

Financial Aid Records                    Director of Financial Aid

IT Records                                        Chief Information Officer

Personnel Records                          Director of Human Resources

Police Records                                 Chief of Police

Student Records                              Registrar

The USG Records Management and Archives includes a glossary that should be referenced for terminology utilized in relation to records management.

The MGA Foundation and MGA Real Estate Foundation maintain their own records and retention schedule.