Last Update Approved: November, 14, 2013
Edited/Revised: July 8, 2015
Revised Effective: August 7, 2015
Department/Unit heads are responsible for the maintenance and retention of records for their functional area.
Middle Georgia State University (MGA) utilizes electronic records in many of its functional areas. This movement to electronic records is prevalent within the USG as evident in that the USG Business Procedures Manual section 12 for Protection and Security of Records has been superseded by the Information Technology Handbook Section 5.
The Georgia Records Act is applicable to the records of Middle Georgia State University.
The following is a summary of primary custodians.
Accounting Records Controller
Faculty Records VP of Academic Affairs
Financial Aid Records Director of Financial Aid
IT Records Chief Information Officer
Personnel Records Director of Human Resources
Police Records Chief of Police
Student Records Registrar
The USG Records Management and Archives includes a glossary that should be referenced for terminology utilized in relation to records management.
The MGA Foundation and MGA Real Estate Foundation maintain their own records and retention schedule.