10.3.2 Records Disposal

10.3.2

Records Disposal

Last Update Approved: November, 14, 2013

Edited/Revised: July 8, 2015

Revised Effective: August 7, 2015

The Plant Operations Department of Middle Georgia State University (MGA) manages the central paper records storage area. Each functional department/unit is responsible for ensuring the proper time frame for storage and destruction.

Every six months, the boxes in the central storage area with a destruct date in the past six months are pulled. MGA utilizes a third party contractor for the secure destruction of the records identified for destruction.

Each department/unit is responsible for the storage and destruction of records that have not been transferred to the central records storage area.

There is not a central storage area except on the Macon Campus. However, there is a central document disposal room on the Cochran Campus in Memorial Hall. This room is utilized for records that have been identified for disposal. The records are maintained in the disposal room until the secure record disposal contractor processes the records.