3.5.2 Aircraft Usage


Aircraft Usage

Last Update Approved: October 4, 2013

Edited/Revised: July 8, 2015

Revised Effective: August 7, 2015


This policy applies to the use of aircraft listed in the MGA Fleet Listing (hereafter referred to as the “MGA Fleet”) maintained by the Risk Management Office and which is utilized for insurance purposes. These aircraft are owned by the Georgia Aviation Authority and operated by Middle Georgia State University.


The principal mission of MGA Fleet aircraft is the training of student pilots pursuing FAA pilot licenses and ratings pursuant to Associate’s Degrees, Bachelor’s degrees, or in Specialized Certification programs. For each flight conducted, students receiving flight instruction must be enrolled in a course applicable for their program or completing requirements for a previous course for which an incomplete was received. Training flights are conducted as “dual” (instructor required to be on-board) or “solo” flights (instructor not on-board). Flight students are not authorized to operate aircraft in the MGA Fleet on flights other than those required in the related curriculum for the license/rating being sought.

A secondary training mission is the offering of non-credit seminars, classes or camps. Participants enrolled in these training sessions are not authorized to operate aircraft in the MGA Fleet on flights other than those required as documented in the objectives or activities of the training session.

Flight instructors who operate and authorize flight training utilizing the MGA Fleet are to be appropriately rated, employees of MGA, and authorized by the Chief Flight Instructor consistent with the requirements of FAR Part 141 and the MGA Part 141 TCO. Flight instructors are named on the appropriate insurance documents and copies of their current licenses, ratings, FAA Medical Certificates, and evidence of required currency are maintained in MGA flight training records.

Public Relations

Aircraft in the MGA Fleet may be used pursuant to participation by MGA in industry events (e.g. Oshkosh EAA Fly-In, AOPA-sponsored Sun-N-Fun). Aircraft will be utilized at industry events on the basis of non-interference with student training. If reasonable arrangements cannot be made to the flight training schedule to prevent students from experiencing significant delays in their training schedules, the aircraft is either not to be used at the event, or used for an abbreviated part of the event schedule.  Aircraft used for these purposes are to be used only for the purposes of transportation to-from the event and for static display at the event. Promotional rides or other such uses of the aircraft at the events are not authorized. Trips between MGA and the event are to be kept to a minimum and are to be made only to facilitate the personnel and materials needed at the event. Aircraft are to be operated for these purposes only by MGA flight instructors, or other appropriately rated MGA personnel, specifically authorized for the trips by the Chief Flight Instructor.

Official Business

Aircraft in the MGA Fleet may be used to a limited extent for the conduct of official business on behalf of MGA under certain conditions:

  1. The use of MGA Fleet aircraft for Official Business is authorized only on the basis of non-interference with training, the principal mission of the aircraft. If the aircraft cannot be removed from service for a business trip with extremely minimal to no conflict with student training schedules, the aircraft is not to be used. This determination must be made by the Chief Flight Instructor or the Dean of the School of Aviation.
  1. The use of an MGA Fleet aircraft must provide a significant advantage to the college over other forms of transportation. The employee should submit to his/her supervisor the facts regarding the most advantageous mode of transportation. More information concerning the determination of the most advantageous form of transportation can be found in the Travel section of the MGA University Policy Manual. The employee’s supervisor should provide prior written approval of the MGA Fleet aircraft as the form of transportation.
  1. An aircraft is not to be away from MGA on Official Business for more than one overnight unless specifically authorized by the Dean of the School of Aviation.
  1. Pilot-In-Command (PIC) of an MGA Fleet aircraft used on Official Business may be an MGA flight instructor authorized by the Chief Flight Instructor for the trip, or an appropriately rated member of the MGA faculty/staff. MGA faculty/staff serving as PIC must meet the following requirements:
  • A minimum of 500 hours total time.
  • In possession of a current Commercial Pilot license and Instrument Rating.
  • Meets all FAA currency requirements for the licenses/ratings held and for the intended flight.
  • Is appropriately rated for the aircraft to be used and has a minimum of 25 hours in the aircraft category, class, and type.
  • Is named on the appropriate insurance documents. Copies of current licenses, ratings, and FAA Medical Certificates are maintained in MGA flight training records.
  • Each flight for Official Business is authorized in writing by the Chief Flight Instructor, the Aviation and Business Management Division Chair and the Aviation Campus Director.
  1. PICs flying on Official Business are urged, when practical, to include a student pilot who may wish to participate in the trip and may benefit from participating in the trip, as an observer. At the discretion of the PIC, the student may occupy the left-seat (if the PIC is a rated and current Flight Instructor), the right-seat, or the rear seat.
  1. Only MGA employees, students, or contracted persons are permitted to be transported in MGA aircraft, except when transport for official guests on university business is requested and authorized by the Chief of Staff in the Office of the President.