7.5.8 Major Purchases – Advance Notification

7.5.8

Major Purchases – Advance Notification

Last Update Approved: November 6, 2013

Edited/Revised: July 8, 2015

Revised Effective: August 7, 2015

Departments/Units should advise the Procurement Officer a minimum of three weeks in advance and preferably as far in advance as possible of potential purchases that will exceed $25,000 and that are not on statewide contract.

Regarding such major purchases, the Department/Unit Head must formally advise the Procurement Officer, in writing if possible, when a supplier’s representative visits a Department/Unit to discuss a proposed major purchase. When major purchases are involved, the Department/Unit Head must provide to the Procurement Officer pertinent information about meetings with suppliers and should be invited to these meetings.