7.5.9 Non-Acceptable Purchases

7.5.9

Non-Acceptable Purchases

Last Update Approved: November 7, 2013

Edited/Revised: July 8, 2015

Revised Effective: August 7, 2015

There are various rules, regulations and laws concerning the utilization of state funds that the institution must follow. This section lists a few common items that cannot be purchased by Middle Georgia State University (MGA). This is not a comprehensive list.

Items that are NOT allowed to be purchased using STATE funds

  • Alcohol
  • Chamber of Commerce Dues
  • Food (except for academic class instruction purposes or student activity funds)
  • Individual Civic/Professional Organization Memberships
  • Individual Licenses/Dues

In addition to the obvious prohibition provided by the cited laws and regulations of buying goods through State agencies for personal ownership, there has been a more subtle interpretation by some institutions and other State agencies of a prohibition against buying certain goods and services, the nature of which suggests that their end‑use is more personal than official. While it is difficult to specifically define all such goods and services, the following list includes examples of items that other institutions report having been denied for purchase, because the apparent end‑use is personal in nature:

  • Christmas decorations;
  • Cut Flowers, (ok for student activity funds);
  • Coffee makers;
  • Entertainment and/or refreshments;
  • Table Radios;
  • Watches, ground-breaking shovels and other items to be granted as a donation or gratuity in favor of a person, corporation or association;
  • Employment agency placement fees;
  • Greeting cards;
  • Food items, refreshments, and alcoholic beverages; and
  • Trophies and other awards for individual ownership (except Service Awards provided by College policy).                                                                                                                                       

Purchases of any items listed within this procedure should be approved by the Director of Purchasing or the Executive VP of Finance & Operations.