7.6.8 Registration Fees

7.6.8

Registration Fees

Last Update Approved: August 23, 2013

Edited/Revised: July 8, 2015

Revised Effective: August 7, 2015

General Guidelines

 Once an employee has received authorization to travel, if a registration fee is required, the following options for payment of the registration fee are available.

The preferred method of payment is for the department to pay the registration fee utilizing a p-card.

  1. If payment with a p-card is not accepted by the organization, an ePro requisition should be entered in the Peoplesoft system. A copy of the registration form must be submitted to the Accounting Services Office. Adequate time for processing of the registration fee should be included in the employee’s travel planning process.
  2. If payment with a p-card is not accepted by the organization, the registration fee can be prepaid by the employee. The employee would then seek reimbursement utilizing the expense module. A receipt will be required to obtain reimbursement. The employee should ensure that the meeting is an authorized business purpose prior to making any payments personally.

After attending the meeting/conference, the employee should include the registration as a prepaid expense on the travel expense statement for the trip. A receipt should be included with the travel expense statement.