7.5.8 Registration Fees

General Guidelines

 Once an employee has received authorization to travel, if a registration fee is required, the following options for payment of the registration fee are available.

The preferred method of payment is for the department to pay the registration fee is ePro.

  1. An ePro requisition should be entered in the Peoplesoft system. A copy of the registration information and travel authorization must be attached to the requisition. Adequate time for processing of the registration fee should be included in the employee’s travel planning process.
  2. If payment with a check/ACH is not accepted by the organization, the registration fee can be paid utilizing a Pcard.
  3. As an additional option, the employee may pay the registration and seek reimbursement via the Travel and Expenses module.  A receipt will be required to obtain reimbursement. The employee should ensure that the meeting is an authorized business purpose prior to making any payments personally.