Middle Georgia State University Policy Manual

Updates to MGA Policy 5.3.4 Aviation Drug Testing Policy

03-13-2025

 Updates have been proposed to MGA Policy 5.3.4 Aviation Drug Testing Policy and approved by Cabinet on March 13, 2025. Barring any objections, the new language will become effective on April 12, 2025.  

Updates to Policy 2.1 Policy on Policies

04-10-2025

 Updates have been proposed to MGA Policy 2.1 Policy on Policies and approved by Cabinet on April 10, 2025. This policy update includes removal of MGA Policy 13.1 Process for Changes to Policy Manual and Policy Revisions.  ...

Updates to Policy 1.2.3 Substantive Change Policy SACSCOC

03-13-2025

Updates have been proposed to MGA Policy 1.2.3 Substantive Change Policy SACSCOC and approved by Cabinet on March 13, 2025.  Barring any objections, the new language will become effective on April 12, 2025.  

Multiple Policy Updates

12-18-2024

  MGA Policies 6.4 Freedom of Expression, 6.5 Non-Discrimination and Anti-Harrassment, 6.5.1 Sexual Misconduct, 8.2 Recruitment and Hiring Process, 8.5 Training, and 10.1 Enrollment Management have been updated per changes to University ...

7.8.1 PCI DSS Compliance Policy

05-13-2024

  MGA Policy 7.8.1 PCI DSS Compliance Policy has been added to the MGA policy manual and shall become effective June 9, 2024.  

Removal Policy 8.4.1 Faculty Summer Pay

09-21-2023

  MGA Policy 8.4.1 regarding Faculty Summer Pay has been removed from the MGA policy manual effective October 21, 2023.  

Removal Policy 7.2 et al

09-21-2023

  MGA Policies 7.2 (including 7.2.1 Faculty Desk Copies, 7.2.2 Textbook Availability, and 7.2.3 Textbook Rental) have been removed due to the transition of the MGA campus store to Barnes & Noble.  Please visit ...

Proposal Policy 11.5 Institutional Online Resources

09-22-2022

Policy 11.5 Institutional Online Resources has been proposed and published in MGA Policy Manual Section 11 Technology.  Barring any objections, the new language will become effective on October 22, 2022.

Changes to Policy 8.1.2 Employee Housing

09-22-2022

 Changes have been proposed to MGA Policy 8.1.2. Employee Housing.  Barring any objections, the new language will become effective on October 22, 2022.

Financial Aid Satisfactory Academic Progress (SAP) Policy

08-25-2022

Changes have been proposed to MGA's Financial Aid Satisfactory Academic Progress (SAP) Policy as outlined below.  Barring any objections, the new language will become effective on September 24, 2022. Financial Aid Satisfactory Academic ...

Updates To Policy 1.1.2 Accreditation

07-28-2022

 Changes have been proposed to MGA Policy 1.1.2: Accreditation to provide more clear guidance.  Barring any objections, the new language will become effective on August 27, 2022.

06-23-2022

 Changes have been proposed to MGA Policy 6.4: Freedom of Expression to provide more clear guidance.  Barring any objections, it will become effective on July 23, 2022.

Updates to Policy 6.10 Weapons on Campus

06-09-2022

 Changes have been proposed to MGA Policy 10.6: Weapons on Campus to provide more clear guidance.  Barring any objections, it will become effective on July 9, 2022.

Updates to Appropriate Use Policy

04-22-2022

 Changes have been proposed to MGA Policy 11.2.2: Appropriate Use Policy to provide more clear guidance.  Barring any objections, it will become effective on May 20, 2022.

Update to Policy 4.1.1.36 Veterans Certification Office and Recruitment

04-22-2022

 Changes have been proposed to MGA Policy 4.1.1.36: Veterans Certification Office and Recruitment to provide more clear guidance.  Barring any objections, it will become effective on May 20, 2022.

Alternative Housing Options

03-21-2022

  Changes have been proposed to MGA Policy 4.1.4.4 Access & Inspections of Residence Hall Facilities: Alternative Housing Options to provide more clear guidance.  Barring any objections, it will become effective on April ...

02-14-2022

  Changes have been proposed to the 4.1.4.1 Residency Eligibility & Requirements to provide more clear guidance.  Barring any objections, it will become effective on March 16, 2022.

02-01-2022

Changes have been proposed to MGA Policy 4.1.6.15 Grievances/Complaints to provide more clear guidance.  Barring any objections, it will become effective on March 2, 2022. 

02-01-2022

Changes have been proposed to the 10.6 MGA Privacy Policy to provide more clear guidance.  Barring any objections, it will become effective on March 2, 2022. 

Updated Change Substantive Change Policy

01-28-2022

Changes have been proposed to the Substantive Change Policy SACSCOC 1.2.3 to provide more clear guidance.  Barring any objections, it will become effective on February 27, 2022. 

Updated Changed to the Freedom of Expression Policy

05-25-2021

  Changes have been proposed to the Freedom of Expression Policy 6.4 to provide more clear guidance.  Barring any objections, it will become effective on June 25, 2021.

New-Records-and-Information-Management-Policy-Effective-May-7-2021

04-06-2021

The University has developed a new Records and Infomation Management Policy.  Barring any objections, it will become effective May 7, 2021.

New Substantive Change Policy SACSOC Effective May 6, 2021

04-05-2021

  The University has developed a new Substantive Change SACSOC Policy.  Barring any objections, it will become effective May 6, 2021. 

Changes to Sexual Misconduct Policy Effective October 23, 2020

09-23-2020

  In compliance with new Board of Regents Policy, the University has developed a new Sexual Misconduct Policy. Barring any objections, these changes will become a part of the MGA Policy Manual on October 23, 2020.  Please note ...

New Commercial Solicitation and Sales Policy

04-17-2020

  The University has developed a new Commercial Solicitation and Sales Policy.  Barring any objections, it will become effective on May 18, 2020.

New Use of Space by External Parties Policy Effective May 18, 2020

04-17-2020

  The University has developed a new Use of Space by External Parties Policy.  This policy will replace the current Use of Space by External Parties Policy (Section 9.1.5).  Barring any objections, it will become ...

Changes to Grievance/Complaint Policy Effective March 14, 2020

02-12-2020

  A change has been proposed to the Grievance/Complaint Policy 4.1.6.15.  This change includes defining the term "written complaint."  Barring any objections, it will become effective on March 14, 2020.

Changes to Minors Policy Effective March 13, 2020

02-11-2020

An update has been proposed to the Minors Policy 6.7.  This update contains three main revisions: The “Guidelines for Working with Minors” section has been replaced with a “Code of Conduct", Sample forms ...

New Research and Compliance Policy Effective March 8, 2020

02-07-2020

The University has developed a new policy relative to Research and Compliance.  Barring any objections, it will become effective on March 8, 2020.

Changes to Deceased Student Policy Effective January 23, 2020

12-23-2019

A change has been proposed to the Deceased Student Policy 4.1.6.8.  Upon the passing of a currently enrolled/employed MGA student, faculty member or staff member, an MGA flag will be flown on campus for one week in their honor.  ...

New Privacy Policy Effective January 19, 2020

12-19-2019

  The University has developed a new policy relative to Privacy.  Barring any objections, it will become effective on January 19, 2020.

New Legal and Regulatory Compliance Policy Effective January 19, 2020

12-19-2019

  The University has developed a new policy relative to Legal and Regulatory Compliance.  Barring any objections, it will become effective on January 19, 2020.

New Data Governance Policy Effective January 19, 2020

12-19-2019

  The University has developed a new policy relative to Data Governance.  Barring any objections, it will become effective on January 19, 2020.

New Cybersecurity Policy Effective January 19, 2020

12-19-2019

The University has developed a new policy relative to Cybersecurity.  Barring any objections, it will become effective on January 19, 2020.

Changes To Tobacco Free Campus Policy Effective December 12, 2019

11-12-2019

  Two changes have been proposed to the Tobacco Free Campus policy.  First, the list of prohibited products was updated to clarify that "any and all vaping products and devices" are prohibited under said policy.  ...

New Name on Diploma Policy effective October 26, 2019

09-25-2019

  The University has developed a new policy relative to student names on diplomas.  This policy may be found in here MGA Policy Manual Section 10.1.2.4.  Barring any objections, it will become effective on October 26, ...

New Outside Activities Policy Effective October 25, 2019

09-24-2019

  The University has developed a new policy relative to Outside Activities.  Barring any objections, it will become effective on October 25, 2019.

New Conflicts of Commitment Policy Effective October 25, 2019

09-24-2019

  The University has developed a new policy relative to Conflicts of Commitment.  Barring any objections, it will become effective on October 25, 2019.

New Conflict of Interest and Apparent Conflict of Interest Policy Effective October 25, 2019

09-24-2019

  The University has developed a new policy relative to Conflcits of Interest and Apparent Conflicts of Interest.  Barring any objections, it will become effective on October 25, 2019.

06-11-2019

  The University has developed a new policy relative to Electric Vehicles. Barring any objections, it will become effective on July 12, 2019.

MGA Policy Update

04-02-2018

A number of edits and additions to the University Policy Manual have been made over the course of the past several months, with more to come as the University System of Georgia completes its ongoing policy review initiative. The following ...

New Weapons Policy Effective July 1, 2017

06-30-2017

Following passage of House Bill 280 during the 2017 Legislative Session, the University has updated its Weapons Policy. The new policy, effective July 1, 2017, can be found here.

Changes to Freedom of Expression Policy

04-10-2017

In an effort to strengthen First Amendment rights on campus, a revision to the University Freedom of Expression Policy has been proposed. The new policy will be effective May 10, 2017. Proposed changes: Are based on new USG ...

Overview of Copyright and the TEACH Act

04-07-2017

For those who missed the March/April Distance Learning Workshops on Intellectual Property, here is a link to the Overview of the Copyright & TEACH Acts. The Workshop will be offered once per semester on a rotating basis across our five ...

New Policy on Use of Space by Outside Parties

03-31-2017

The University has developed a new policy on Use of Space by Outside Parties, based on recommendations from Campus Affairs and best practices in the USG. It includes a new Request for Reservation, as well as sample Facilities Use Agreement and ...

New Intellectual Property Policy Proposed

08-31-2016

The University has developed a new Intellectual Property policy, based on discussions by the IP Committee and best practices in the USG. Barring any objections, it will become effective on September 30, 2016.

Parking Policy to Be Updated

08-31-2016

Our Parking Policy will be revised by University Police, adding a $100 fine for Tailgating (or Gate-Running) to deter vehicles from entering or exiting a parking area, lot, structure, or deck by driving directly behind a valid vehicle ...

Minors Policy Updated

08-31-2016

The University has updated its Minors Policy. Following several meetings of a working group on Minors on Campus, we updated our policy following USG guidance issued in August. Barring any objections, it will become effective on September 30, 2016.

New Policy Regarding Working Animals on Campus

08-31-2016

The University has developed a new Working Animals on Campus policy that was presented to Faculty Senate at its August meeting. In collaboration with Disability Services, University Police, and Residence Life, we have added a policy on service ...

New Policy on Agreement Review & Approval

08-31-2016

The University has developed a new Agreement Review & Approval policy that was presented to Faculty Senate at its August meeting. It is based on other similar policies in the USG, but tailored to our needs and ...

New Staff Grievance Policy

06-01-2016

The University has developed a new Staff Grievance Policy that was presented to Staff Advisory Council at its May meeting. Barring any objections, it will become effective on July 1, 2016.

Updated Student Conduct Policy to go into effect July 1, 2016

05-06-2016

The University’s Student Code of Conduct has been updated pursuant to USG-recommended best practices. A copy of the Revised Student Code of Conduct (Academic Year 2016-17) and MGA Crosswalk of BOR-recommended Policy on Student ...

Updated Sexual Harassment & Misconduct (Title IX) Policy to go into effect July 1, 2016

04-20-2016

The University's Sexual Harassment & Misconduct (Title IX) Policy has been updated pursuant to USG-recommended best practices. Barring any objections, it will become effective on July 1, 2016.

New Sexual Harassment & Misconduct Training Policy

04-20-2016

A new Sexual Harassment & Misconduct Training Policy for Middle Georgia State University’s has been proposed.  Barring any objections, it will become effective on May 20, 2016.

New Suspended Operations & Closure Policy

04-05-2016

A new Suspended Operations & Closure Policy for Middle Georgia State University’s has been proposed.  Barring any objections, it will become effective on May 5, 2016.

Provisional Ban on Use of Self-Balancing Scooters (Hoverboards) on Campus

01-05-2016

12.6.4 Provisional Ban on Use of Self-Balancing Scooters (Hoverboards) on Campus Last Update Approved: January 5, 2016 Effective: January 11, 2016 Middle Georgia State University prohibits the possession and the use of self-balancing ...

07-08-2015

This draft Middle Georgia State University (MGA) Policy Manual designates as “under development” a number of policies that reflect best practices at a university level. Below, by number, is a list of the policies on which ...

New Policy on Naming of Places, Colleges, and Schools

06-28-2015

A new policy on Naming of Places, Colleges, and Schools (Section 9.5) was approved and added to the manual on June 5, 2015.

New Academic and Business Calendar Development Policy

03-19-2015

A new policy on Academic and Business Calendar Development (Section 1.2.1) was approved and added to the manual on January 15, 2015.