Updated Change Substantive Change Policy
Changes have been proposed to the Substantive Change Policy SACSCOC 1.2.3 to provide more clear guidance. Barring any objections, it will become effective on February 27, 2022.
- Overview
- Policy Revisions
- Comparison Chart
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Section 1 – Organization & General Policies
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1.1 Organization
- 1.1.1 Mission, Vision, & Values
- 1.1.2 Accreditation
- 1.1.3 Institutional Signature Authority for Agreements
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1.2 Compliance
- 1.2.1 Ethics and Compliance Reporting Hotline
- 1.2.2 Whistleblower Policy
- 1.2.3 Substantive Change Policy SACSCOC
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1.1 Organization
- Section 2 – Governance
- Section 3 – Academic Affairs
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Section 4 – Student Affairs
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4.1 Student Policies
- 4.1.2 Recreation & Wellness Policies
- 4.1.3 Student Life Program Policies
- 4.1.4 Residence Life Program Policies
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4.1.6 Policies Related to Students
- 4.1.6.2 Alcohol and Drug-Free Campus Policy
- 4.1.6.4 Campus Incident Report Policy and Crime Statistics
- 4.1.6.5 Children on Campus & Classroom/Campus Visitors
- 4.1.6.8 Deceased Student Policy
- 4.1.6.11 External Parties
- 4.1.6.14 Freedom of Expression
- 4.1.6.15 Grievances/Complaints
- 4.1.6.17 Immunization
- 4.1.6.18 Information Technology Appropriate Use
- 4.1.6.19 Intellectual Property
- 4.1.6.22 Nondiscrimination
- 4.1.6.26 Sexual Harassment & Misconduct
- 4.1.6.30 Tobacco-Free-Campus Policy
- 4.1.6.33 Weapons
- 4.1.6.34 Students With Disabilities
- 4.1.6.36 Veterans Certification Office and Recruitment
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4.1 Student Policies
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Section 5 – Public Service
- 5.1 Lifelong Education
- 5.2 Economic Development
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5.3 Aviation Mission
- 5.3.1 Aircraft Proficiency Time
- 5.3.2 Aircraft Usage
- 5.3.3 TSA Training
- 5.3.4 Aviation Drug Testing Policy
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Section 6 – Campus Affairs
- 6.1 Brand Identity Guidelines
- 6.2 Intellectual Property
- 6.3 Honoraria
- 6.4 Freedom of Expression Policy
- 6.5 Nondiscrimination and Anti-Harassment
- 6.6 Veteran's Guide
- 6.7 Minors Policy
- 6.8 Alcohol & Other Drugs
- 6.9 Tobacco and Smoke Free Campus
- 6.10 Weapons on Campus
- 6.11 Animals on Campus
- 6.12 Police Escorts
- 6.13 Special Event Security
- 6.14 Lost and Found
- 6.15 Parking
- 6.16 Continuity of Operations
- 6.17 Middle Georgia State University Foundation
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Section 7 – Finance & Business
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7.1 Fiscal Affairs
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7.1.1 Accounting Services
- 7.1.1.1 Account Structure
- 7.1.1.2 Agency Funds
- 7.1.1.3 Expense Reimbursement
- 7.1.1.4 Invoice Routing
- 7.1.2 Bursar
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7.1.1 Accounting Services
- 7.3 Food Services
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7.4 Property Control
- 7.4.1 Annual Inventory
- 7.4.2 Donated Property
- 7.4.3 Missing or Damaged Property
- 7.4.4 Off Campus Use of State Property
- 7.4.5 Personal Equipment Used for University Business
- 7.4.6 Property Identification
- 7.4.7 Property/Equipment Received From Surplus
- 7.4.8 Surplus Property Disposal
- 7.4.9 Transfer of Property
- 7.4.10 Use of State Property
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7.5 Purchasing
- 7.5.1 Asset Purchases
- 7.5.2 Authority to Purchase
- 7.5.3 Copy Machines
- 7.5.4 Demonstration Equipment
- 7.5.5 Inquiries About Department Charges
- 7.5.6 Low Value Purchases
- 7.5.7 Major Purchases – Advance Notification
- 7.5.8 Non-Acceptable Purchases
- 7.5.9 P-Cards
- 7.5.10 Prepayments
- 7.5.11 Purchase Requisition
- 7.5.12 Purchases for Personal or Non-State Use
- 7.5.13 Receiving and Inspection of Supplies and Equipment
- 7.5.14 Resolution of Unauthorized Charges
- 7.5.15 Sales and Use Tax
- 7.5.16 Telephone Marketing
- 7.5.17 Vendor Relations
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7.6 Travel
- 7.6.1 Authorization for Travel
- 7.6.2 Group/Team Travel
- 7.6.3 Home Campus
- 7-6-4-Lodging
- 7.6.5 Meals
- 7.6.6 Miscellaneous Travel Expenses
- 7.6.7 Part-time Employees Travel
- 7.6.8 Registration Fees
- 7.6.9 Student Travel
- 7.7 Risk Management
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7.1 Fiscal Affairs
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Section 8 – Human Resources
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8.1 Human Resources – General
- 8.1.1 Appearance
- 8.1.2 Employee Housing
- 8.1.3 Tuition Assistance Program
- 8.1.4 Joint Staffing
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8.1.5 Conflicts of Interest, Conflicts of Commitment, and Outside Activities
- 8.1.5.1 Conflicts of Interest and Apparent Conflicts of Interest
- 8.1.5.2 Conflicts of Commitment
- 8.1.5.3 Outside Activities
- 8.1.6 Non-Employee/Student Volunteer Policy
- 8.1.7 Staff Grievance Policy
- 8.2 Recruitment & Hiring Process
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8.3 Leave
- 8.3.1 Leave – Annual or Vacation
- 8.3.2 Leave – Educational & Professional
- 8.3.3 Leave – Family & Medical Leave Act (FMLA)
- 8.3.4 Leave – Military
- 8.3.5 Leave – Miscellaneous
- 8.3.6 Leave – Sick
- 8.3.7 Leave Without Pay
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8.5 Training
- 8.5.1 Ethics Training
- 8.5.2 Sexual Harassment & Misconduct Training
- 8.5.3 Aviation Campus
- 8.5.4 Motor Vehicle
- 8.5.5 Right to Know & Hazardous Materials
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8.1 Human Resources – General
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Section 9 – Facilities
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9.1 Space Usage
- 9.1.1 Filming & Photos on Campus
- 9.1.2 Space-Room Usage Change
- 9.1.3 Reservation of the Macon Campus Wellness Center
- 9.1.4 Use of Outdoor Bodies of Water
- 9.1.5 Use of Space by Outside Parties
- 9.1.6 Commercial Solicitation and Sales Policy
- 9.2 Key Issues & Access Control
- 9.3 Motor Vehicle Use
- 9.4 Naming of Places, Colleges, or Schools
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9.1 Space Usage
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Section 10 – Records
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10.1 Enrollment Management
- 10.1.1 Financial Aid
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10.1.2 Registrar
- 10.1.2.1 Diploma Replacement
- 10.1.2.2 Transient Permission
- 10.1.2.3 Veteran’s Certification
- 10.1.2.4 Name on Diploma
- 10.2 FERPA
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10.3 Records Management
- 10.3.1 Open Records Requests
- 10.3.2 Records Disposal
- 10.3.3 Records Retention
- 10.3.4 Records Retrieval
- 10.3.5 Records Disaster Recovery Plan
- 10.4 MGA Data Governance Policy
- 10.5 MGA Legal and Regulatory Compliance Policy
- 10.6 MGA Privacy Policy
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10.1 Enrollment Management
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Section 11 – Technology
- 11.1 Cloud Storage
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11.2 Office of Technology Resources
- 11.2.1 Antivirus Policy
- 11.2.2 Appropriate Use Policy
- 11.2.3 Campus Downloading Policy
- 11.2.4 Email Policy
- 11.2.5 Firewall Access Policy
- 11.2.6 Incident Response Procedures
- 11.2.7 Linux Policy
- 11.2.8 Network Access Policy
- 11.2.9 Password Policy
- 11.2.10 Security Updates Policy
- 11.2.11 Software Policy
- 11.2.12 Software Request
- 11.2.13 Vulnerability Assessment Policy
- 11.2.14 Windows Filesharing Policy
- 11.3 Social Media Guidelines
- 11.4 MGA Cybersecurity Policy
- 11.5 Institutional Online Resources
- Section 12 – Miscellaneous
- Section 13 – Changes