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Middle Georgia State University Policy Manual
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4.1.1.6 Calendars
Added:
07/01/2015
Revised:
07/23/2020
Last Reviewed:
07/21/2020
Effective:
08/01/2020
Academic Calendars
Student Life Calendar
Final Exams Schedule
Registration Dates and Deadlines
Overview
Policy Revisions
Comparison Chart
Section 1 – Organization & General Policies
1.1 Organization
1.1.1 Mission, Vision, & Values
1.1.2 Accreditation
1.1.3 Institutional Signature Authority for Agreements
1.2 Compliance
1.2.1 Ethics and Compliance Reporting Hotline
1.2.2 Whistleblower Policy
Section 2 – Governance
2.1 Policy on Policies
2.2 Shared Governance
Section 3 – Academic Affairs
3.1 Faculty Handbook
3.2 Undergraduate Catalog
3.3 Graduate Catalog
Section 4 – Student Affairs
4.1 Student Handbook & Code of Conduct
4.1.1 Student Resources
4.1.1.1 Academic Advising
4.1.1.2 Academic Catalog
4.1.1.3 Alumni Services & Scholarships
4.1.1.4 BankMobile Vibe Card
4.1.1.5 Bursar's Office
4.1.1.6 Calendars
4.1.1.7 Campus Stores
4.1.1.7.1 Payment Forms
4.1.1.7.2 Book Buy Back Process
4.1.1.7.3 Discount Movie Passes & Tickets
4.1.1.7.4 Online Bookstore
4.1.1.7.5 Refund Policy
4.1.1.7.6 Rental Policy
4.1.1.8 Center for Career & Leadership Development
4.1.1.9 Conflict Resolution
4.1.1.10 Counseling Services
4.1.1.11 Customer Service
4.1.1.12 Accessibility Services
4.1.1.13 Emergency Contact
4.1.1.14 Fax Service
4.1.1.15 Financial Aid
4.1.1.16 Food Services & Vending
4.1.1.17 Graduation
4.1.1.18 Health Insurances
4.1.1.19 Health Clinics
4.1.1.20 Knight Card - Student Identification Cards
4.1.1.21 Library
4.1.1.22 MGA Emergency Alert Notifications
4.1.1.23 Parking On Campus
4.1.1.24 Police Department
4.1.1.25 Registrar's Office
4.1.1.26 Residence Life
4.1.1.27 Student Centers
4.1.1.28 Student E-mail
4.1.1.29 Student Life Program
4.1.1.30 Student Success Centers (SSC)
4.1.1.31 Study Abroad
4.1.1.32 SWORDS
4.1.1.33 Technical Assistance Center (TAC)
4.1.1.34 Testing Services
4.1.1.35 Tutoring (See Student Success Centers)
4.1.1.36 Veterans Certification Office
4.1.1.37 Voter Registration
4.1.1.38 Wellness Center & Recreation
4.1.2 Recreation & Wellness Program
4.1.2.1 Getting Involved In Recreation & Wellness at MGA
4.1.2.2 Programs
4.1.2.3 Events
4.1.2.4 Facilities
4.1.2.5 Policies
4.1.3 Student Life Program
4.1.3.1 Programs
4.1.3.2. Events
4.1.3.3 Recognized Student Organizations (RSOs)
4.1.3.4 Greek Life Policies & Procedures
4.1.3.5 Student Government Association
4.1.3.6 Student Services
4.1.3.7 Facilities
4.1.3.8 Policies
4.1.4 Residence Life Program
4.1.4.1 Residency Eligibility & Requirements
4.1.4.2 Residence Hall Staff
4.1.4.3 Facilities/Furnishings
4.1.4.4 Policies/Regulations
4.1.4.5 Procedures
4.1.4.6 Sanctions for Policy/Procedures Violations
4.1.4.7 Swimming Pool - University Pointe (Macon Campus)
4.1.5 Student Code of Conduct
4.1.5.1 Definitions
4.1.5.2 Responsibilities
4.1.5.3 Student Conduct Procedures & Student Rights
4.1.6 Policies Related to Students
4.1.6.1 Academic Freedom and Student Records
4.1.6.2 Alcohol and Drug-Free Campus Policy
4.1.6.3 Assessment & Care Team
4.1.6.4 Campus Incident Report Policy and Crime Statistics
4.1.6.5 Children on Campus & Classroom/Campus Visitors
4.1.6.6 Consensual Relationships
4.1.6.7 Copyright
4.1.6.8 Deceased Student Policy
4.1.6.9 Diploma Replacement
4.1.6.10 Eligibility for Participation in Activities
4.1.6.11 External Parties
4.1.6.12 Family Educational Rights and Privacy Act (FERPA)
4.1.6.13 Formation and Functioning of Registered Student Organizations (RSO)
4.1.6.14 Freedom of Expression
4.1.6.15 Grievances/Complaints
4.1.6.16 Gymnasium Usage
4.1.6.17 Reserved for Future Use
4.1.6.18 Information Technology Appropriate Use
4.1.6.19 Intellectual Property
4.1.6.20 Intramural Eligibility
4.1.6.21 Lost and Found
4.1.6.22 Nondiscrimination
4.1.6.24 Parking Regulations
4.1.6.25 Posting and Publicity
4.1.6.26 Sexual Harassment & Misconduct
4.1.6.27 Social Security Number Collection & Usage
4.1.6.28 Soliciting & Selling
4.1.6.29 Student Media
4.1.6.30 Tobacco-Free-Campus Policy
4.1.6.31 Use of Likeness for Promotional Purposes
4.1.6.32 Name on Diploma
Section 5 – Public Service
5.1 Lifelong Education
5.1.1 Camps
5.2 Economic Development
5.3 Aviation Mission
5.3.1 Aircraft Proficiency Time
5.3.2 Aircraft Usage
5.3.3 TSA Training
5.3.4 Aviation Drug Testing Policy
Section 6 – Campus Affairs
6.1 Brand Identity Guidelines
6.2 Intellectual Property
6.3 Honoraria
6.4 Freedom of Expression Policy
6.5 Nondiscrimination and Anti-Harassment
6.5.2 Working Animals on Campus
6.5.1 Sexual Misconduct
6.6 Veteran's Guide
6.6.1 Veteran/Military Program Integrity
6.7 Minors Policy
6.8 Alcohol & Other Drugs
6.8.1 Alcohol at Events Hosted on University Property
6.9 Tobacco and Smoke Free Campus
6.10 Weapons on Campus
6.11 Animals on Campus
6.12 Police Escorts
6.13 Special Event Security
6.14 Lost and Found
6.15 Parking
6.16 Continuity of Operations
6.16.1 Emergency Response Plan
6.16.2 Suspended Operations & Closure
6.17 Middle Georgia State University Foundation
Section 7 – Finance & Business
7.1 Fiscal Affairs
7.1.1 Accounting Services
7.1.1.1 Account Structure
7.1.1.2 Agency Funds
7.1.1.3 Expense Reimbursement
7.1.1.4 Invoice Routing
7.1.2 Bursar
7.1.2.1 Tuition and Fees
7.2 Campus Store
7.2.1 Faculty Desk Copies
7.2.2 Textbook Availability
7.2.3 Textbook Rental
7.3 Food Services
7.4 Property Control
7.4.1 Annual Inventory
7.4.2 Donated Property
7.4.3 Missing or Damaged Property
7.4.4 Off Campus Use of State Property
7.4.5 Personal Equipment Used for University Business
7.4.6 Property Identification
7.4.7 Property/Equipment Received From Surplus
7.4.8 Surplus Property Disposal
7.4.9 Transfer of Property
7.4.10 Use of State Property
7.5 Purchasing
7.5.1 Asset Purchases
7.5.2 Authority to Purchase
7.5.3 Copy Machines
7.5.4 Demonstration Equipment
7.5.5 Inquiries About Department Charges
7.5.6 Low Value Purchases
7.5.7 Major Purchases – Advance Notification
7.5.8 Non-Acceptable Purchases
7.5.9 P-Cards
7.5.10 Prepayments
7.5.11 Purchase Requisition
7.5.12 Purchases for Personal or Non-State Use
7.5.13 Receiving and Inspection of Supplies and Equipment
7.5.14 Resolution of Unauthorized Charges
7.5.15 Sales and Use Tax
7.5.16 Telephone Marketing
7.5.17 Vendor Relations
7.6 Travel
7.6.1 Authorization for Travel
7.6.2 Group/Team Travel
7.6.3 Home Campus
7-6-4-Lodging
7.6.4.1 Lodging – Hotel Advance
7.6.5 Meals
7.6.6 Miscellaneous Travel Expenses
7.6.7 Part-time Employees Travel
7.6.8 Registration Fees
7.6.9 Student Travel
7.7 Risk Management
7.7.1 Comprehensive Loss Control Program
7.7.2 Environmental Policy
7.7.3 Fire Alarms
Section 8 – Human Resources
8.1 Human Resources – General
8.1.1 Appearance
8.1.2 Employee Housing
8.1.3 Tuition Assistance Program
8.1.4 Joint Staffing
8.1.5 Conflicts of Interest, Conflicts of Commitment, and Outside Activities
8.1.5.1 Conflicts of Interest and Apparent Conflicts of Interest
8.1.5.2 Conflicts of Commitment
8.1.5.3 Outside Activities
8.1.6 Non-Employee/Student Volunteer Policy
8.1.7 Staff Grievance Policy
8.2 Recruitment & Hiring Process
8.3 Leave
8.3.1 Leave – Annual or Vacation
8.3.2 Leave – Educational & Professional
8.3.3 Leave – Family & Medical Leave Act (FMLA)
8.3.4 Leave – Military
8.3.5 Leave – Miscellaneous
8.3.6 Leave – Sick
8.3.7 Leave Without Pay
8.4 Pay
8.4.1 Faculty Summer Pay
8.5 Training
8.5.1 Ethics Training
8.5.2 Sexual Harassment & Misconduct Training
8.5.3 Aviation Campus
8.5.4 Motor Vehicle
8.5.5 Right to Know & Hazardous Materials
Section 9 – Facilities
9.1 Space Usage
9.1.1 Filming & Photos on Campus
9.1.2 Space-Room Usage Change
9.1.3 Reservation of the Macon Campus Wellness Center
9.1.4 Use of Outdoor Bodies of Water
9.1.5 Use of Space by Outside Parties
9.1.6 Commercial Solicitation and Sales Policy
9.2 Key Issues & Access Control
9.2.1 Replacement Card
9.3 Motor Vehicle Use
9.3.1 Externally Provided Vehicles
9.3.2 Electric Vehicles
9.4 Naming of Places, Colleges, or Schools
Section 10 – Records
10.1 Enrollment Management
10.1.1 Financial Aid
10.1.2 Registrar
10.1.2.1 Diploma Replacement
10.1.2.2 Transient Permission
10.1.2.3 Veteran’s Certification
10.1.2.4 Name on Diploma
10.2 FERPA
10.3 Records Management
10.3.1 Open Records Requests
10.3.2 Records Disposal
10.3.3 Records Retention
10.3.4 Records Retrieval
10.3.5 Records Disaster Recovery Plan
10.4 MGA Data Governance Policy
10.5 MGA Legal and Regulatory Compliance Policy
10.6 MGA Privacy Policy
Section 11 – Technology
11.1 Cloud Storage
11.2 Office of Technology Resources
11.2.1 Antivirus Policy
11.2.2 Appropriate Use Policy
11.2.3 Campus Downloading Policy
11.2.4 Email Policy
11.2.5 Firewall Access Policy
11.2.6 Incident Response Procedures
11.2.7 Linux Policy
11.2.8 Network Access Policy
11.2.9 Password Policy
11.2.10 Security Updates Policy
11.2.11 Software Policy
11.2.12 Software Request
11.2.13 Vulnerability Assessment Policy
11.2.14 Windows Filesharing Policy
11.3 Social Media Guidelines
11.4 MGA Cybersecurity Policy
Section 12 – Miscellaneous
12.1 Research and Compliance
Section 13 – Changes
13.1 Process for Changes to Policy Manual